If this document is printed or copied, it is an uncontrolled document

General

Purpose:The intent of this procedure is to describe the process at Dee Electronics for Document and Data Control, Section 4.2.3 of ISO 9001:2008.

Scope: This process pertains to all documents utilized in the Dee Electronics quality system.

Definitions

1. 1. 1. 1. 1. 1. 1. 1. 1. 1. QM- Quality Manual.
                           2. QOP- Quality Operations Procedure.
                           3. QF- Quality Form.

Responsibilities

1. 1. The overall R&A for activities relating to this element of the standard have been assigned to the President and the MR.  Team Members are charged with the responsibility to implement the procedure as written, and have been granted appropriate freedom and authority to do so.

Procedure

1. 1. Dee Electronics makes every effort to create a paperless environment for quality documentation. Controls are in place to ensure accessibility and security.
   2. The quality system documentation at Dee Electronics consists of four levels, as described in QM 4.2 of the Quality Manual.
   3. Level I through Level IV documentation, and a corresponding Master List, is located on our Intranet website on our Network, and is accessible by all employees.
   4. Documentation on the Intranet website is maintained in a read-only format. Only the President and Quality Manager are permitted to alter the format or content of our Quality System documentation.
   5. Requests for changes to quality documents are submitted to the MR or President by way of an electronic Document Change Request, Form QF-42-02-01, identifying the originator of the change, the approval of the change by the original approval authority, and background information explaining the reason(s) for the change. The Document Change Request is associated electronically with the revised document so that the change history is always available.
   6. Quality document change requests are reviewed and approved by the the President or Quality Manager, verbally or via electronic mail for entry into controlled documents.
   7. Quality Manual and Procedure last changes will be highlighted in bold type.
   8. Dee Electronics conforms to the PRO-3 Registration Mark Procedure concerning the use of the Registration Mark and the Accreditation Marks.
   9. Dee Electronics can control external documents if it has need to do so. 

Related Documentation

QF-42-02-01 Quality Form: Document Change Request Form

QOP-42-01 Operational Procedure