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QMS Operational Procedure	QOP-42-03
Section 4.2	Section Revision: B	Revision Date: 8/14/2014
Control of Records
Approved By: Todd Gifford		Date: 7/12/2010

General

Purpose:  The intent of this procedure is to describe the process at Dee Electronics for the

Control of Quality Records, Section 4.24 of ISO 9001:2008.

1.2 Scope: This procedure pertains to all company and vendor-related quality records that are utilized in the Dee Electronics quality system documentation plan and are required by ISO 9001:2008.

 

Definitions: none

Responsibilities
The overall R&A for this element of the standard have been assigned to the President and the MR. Team Members are charged with the responsibility to implement the procedure as written, and have been granted appropriate freedom and authority to do so.

 

Procedure

1. As Retention R&A for specific categories of quality records, the President and the MR ensure that identified electronic quality records are retained and stored using methods that guarantee their preservation, legibility and accessibility to authorized persons.
2. The President or MR makes hard copy quality records available to customers when contractually agreed.
3. The President and Quality Manager maintain, revises, and safeguards required electronic quality records, including off-site storage of backed-up records. Backups are done nightly, which is a snapshot of every virtual server. 10 restore points (10 days worth of backup) is kept on the server. A monthly backup is created the first Saturday of every month to an external hard drive. This hard drive is stored in a fire proof safe when not full in the IT Director’s office, and when it is full, it is given to the President to be retained in his home.

Associated Documents

QF-42-01 Quality Form – Quality Records List / Retention Matrix

QOP-42-01 Operational Procedure – Quality System Documentation

QOP-42-02 Operational Procedure – Control of Documents